Function Room Terms & Condition v1 dtd 17/08/2020

Durrington Club has a large recently refurbished (September 2018) function room available for hire to either members or friends of members. Any other hire must be approved by the Committee and may necessitate additional conditions with preference given to club members.

Our function room means you can comfortably entertain for small or large gatherings for professional or personal events.

We have a private car park and overflow capacity to the rear of the club. For safety, we have security lighting and CCTV monitoring throughout the club.

The room features the following facilities:
• Fully Serviced Bar
• Stage
• Seating & Tables
• Spacious Dance Floor
• Kitchen for food preparation (does not include cooker or appliances)
• Dedicated WC’s

Durrington Club Ltd – Function Room Hire – Standard Terms and Conditions

These conditions apply to booking of any function, meeting or party at Durrington Club.

Reservations Provisional and Confirmed – bookings will be regarded as provisional, until such time as a signed copy of the Terms and Conditions and the required Room Hire Fee and Room Hire Bond has been received by the Club. The Club reserves the right to release a provisional booking in the absence of receipt of these items within a 7 day timescale from the date of the provisional booking.

Bond – a reservation bond of £100 is required on booking a function; this bond amount will be refunded within 14 days of the event taking place providing no breech of any terms occur, to clarify this Bond will be non-refundable in the event of damage to our property or breach of any terms.

Room Hire Fee – A Room Hire Fee will be in accordance with scale of charges as confirmed at the time of booking. In the event of a cancellation, any room hire fees will be non-refundable. Number of Guests – We can accommodate up to a maximum 100 guests for a seated function and up to a maximum 150 for all other functions. Any room hire booking includes a social membership valid for the organiser on the date of the event to comply with regulations.

Dress Code – The management respectfully request that all guests dress smartly, in the interests of all our guests we must reserve the right to refuse access to any guest who in our opinion is improperly dressed. Durrington Club reserves the right to terminate any function which, in its opinion, is unsuitable or not properly conducted and in such cases, no part of the payment shall be returned whatsoever.

Drugs – Dealing or using drugs is forbidden whilst on Durrington Club Limited premises. Any person contravening this clause will be immediately expelled and banned from the club for Life.

Bar Facilities – We are fully licensed and offer a comprehensive bar and in this respect, under no circumstances may guests bring their own drinks onto the premises or consume any drinks that may have been obtained by raffles, tombola prizes or other services offered. Additionally, all drinks must be consumed inside the Club or on the patio area or smoking area. Under no circumstances must alcohol be consumed on the car park to the front of the Club. Glasses and bottles must be returned.

Fire Safety – No smoking including “e cigarettes” is allowed in any part of the building.  Please observe and adhere to the Club safety policies and guidelines, displayed within the premises. Candles and open flame lights are not allowed due to Insurance restrictions. Sprays/Aerosols – Under no circumstances will spray, party string or similar aerosol sprays be permitted.

Account Facilities – Any party wishing to use an account facility must agree with Durrington Club in writing prior to the event and provide credit card details to secure the facility.

Disco or Live Entertainment – Any disco or live entertainment booked by the client must adhere to the conditions on the Club’s licence. All equipment must be PAT tested.

Children – Whilst always welcome, children who may be attending are to be kept under parental supervision and not allowed to roam the Clubhouse or surrounding areas. Durrington Club will not accept responsibility for any harm, which may come to children whilst on our premises.

Damaged Property – The client, in accepting these terms and conditions, assumes responsibility for any and all damage caused by them or any member of their party, whether in the Club or in any other part of the grounds.

Catering Payments and Deposit – A deposit for any catering may be required, this is to be agreed with the Stewardess. 50% of the Anticipated Catering costs are to be paid prior to 28 days before the event date, with the balance of the Catering Final Account to be paid 7 days prior to the event when final guest numbers are agreed.

Price alterations – All prices are subject to alteration, generally due to changes in the rates of VAT, Customs and Excise Duty, or unforeseen increases in the price of raw materials, if booking well before hand please check to confirm there are no changes nearer the time. Food brought onto the Premises – No food, other than wedding, birthday cake or christening cake is to be brought into the Club by clients hiring the Club facilities. Food Disclaimer – The client acknowledges that Durrington Club cannot
accept any liability for any food taken off the premises.

General Cancellation by Durrington Club – The Club reserves the right to cancel or amend any reservation: If the Club, or any part of it, is closed due to fire, natural disaster, employee dispute, alteration, demolition, by order of any public authority or events beyond our control. If this unlikely situation should happen and we are forced to cancel your booking, you will be refunded any payment in full, after this Durrington Club will accept no other liability.

Car Parking – We have limited on site car parking and cannot accept responsibility for the loss or damage to your vehicle whilst on the premises.

Loss of/or Damage to Personal Property or Injury to Persons – Durrington Club is not responsible for any damage or loss of private property or equipment used or left on the premises or for personal injury (except in the case of negligence by the Club).

Private facilities – Please be aware that your reservation is for the use of the main function room only.

The Main Bar – is primarily for the use of Durrington Club Members and paying guests showing a valid certificate , however, this facility may be available at the discretion of the Committee, Steward(ess) at the time of your function should there be no Club Members present.

Consideration to others – We respectfully request that your guests show consideration to our neighbours and members of the Durrington Club by avoiding unruly and noisy behaviour particularly whilst exiting the the Club premises.

Cancellation costs – should you need to cancel your event, cancellation charges are in place in order to recuperate any costs incurred. These costs are dependent upon how close to the event you decide to cancel. Cancellation over 28 days prior to the event will incur loss of deposit, Cancellation between 7 and 28 days prior to the event – will incur a cost of 50%. Cancellation less than 7 days prior to the event – will incur a cost of 100%. 

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